2026 entry process

A panel of independent industry judges comprised of experienced travel buyers and independent consultants will be looking at the wide range of factors that contribute to an organisation’s overall success, from performance to partnership and innovation. The Business Travel Awards Europe judges are particularly keen to understand how your company has worked to serve European corporate travel buyers and/or pushed to advance best practices and innovation in the European business travel Industry.

To that end, the awards entry process will ask specifically about the outcome of partnerships and the effects of innovation. We are looking for tangible, documented results, not only the aspirations that underpin an applicant’s products and services.

In 2026, the entry process for ALL categories takes place in two stages:

Stage One:

You will submit a short entry answering several questions around collaboration and/or innovation. Please note strict word limits apply. All responses must be text only. No links to websites or other sources will be accepted. The entry should be seen as a detailed summary of your performance over the last 12 months.

Finalists announced: Monday, 11 May

  • Stage 1 submissions open: 12 January

  • Submission process call: 20 January, 14:00 GMT/15:00 CT, register here.

  • Stage 1 submissions close: 10 April, 17:00 GMT

  • Finalists Announced: 11 May

  • Stage 2 submissions open: 11 May

  • Stage 2 submissions close: 10 July, 17:00 BST

  • Winners Announced: 30 September

Stage Two:

Travel Partner and Innovation categories: If you are named as a finalist, you will have nine weeks to submit a short case study or provide customer testimonials expanding further on your entry, allowing judges to decide an overall winner. Case study submissions and testimonials should focus on a customer headquartered in Europe or efforts to advance the European region of a global travel programme.

Travel Buyer and Travel Team categories: If you are named as a finalist, the Business Travel News Europe editorial team will conduct extensive interviews with you and any key suppliers that have supported your efforts.

Winners announced: 30 September at the JW Marriott Grosvenor House London

Please note:

  • An organisation may enter multiple categories, subject to eligibility, however, each submission MUST be unique. The BTN Group reserves the right to recategorise submissions.

  • The awards are free to enter.

  • All companies named finalists are requested to have a representative in attendance at the awards ceremony.  

  • Submit your entry here.

  • All entrants (companies, teams, individuals) must agree to coverage by Business Travel News Europe if named a Business Travel Awards Europe winner. Customer information will not be included in winner announcements.

Timeline:

1. Carefully read the questions and ensure your answers are clear, concise, and targeted to the criteria. Remember, the judges will be looking through hundreds of entries, so:

  • Be concise, clear and focused – with clean, easy-to-digest copy.

  • Make it easy for them to make sense of your entry.

  • Avoid jargon, inflated claims, unexplained acronyms, and unedited copying and pasting.

  • Set the scene – provide insight into your business/product, with context where appropriate.

2. Leave enough time

  • Enter early – a last-minute rush is likely to impact on the quality of your submission.

  • The process invariably takes longer than expected, particularly if you need signoffs.

  • Allocate yourself more time than you think you will need.

  • The deadline to get your submission in is 10 April, 17:00 GMT

3. Assign somebody to the job

  • Designate someone in your company as the awards coordinator – responsible for collating information, contacting referred customers, consulting colleagues, checking facts, chasing up, writing the initial draft and keeping an eye on timeline and deadline.

4. Plan Ahead

  • Plan which corporate customer(s) to feature in stage two case studies or testimonials if selected as a finalist.

Using these guidance notes will not guarantee success, but it will give your entry the best possible chance of making compelling reading for the judging panel.

Entry tips:

Contact Jen Bankard, BTN’s Sr. Director, Content Solutions & Conferences at jbankard@thebtngroup.com OR join us on Tuesday, 20 January 2026 at 14:00 GMT/15:00 CET for a quick and insightful overview of the entry process. Sign up here. The call will be recorded for those who can’t attend.

What if I have additional questions about the awards?